vendor INFORMATION

AfroFuture Festival maintains the exclusive right to all beverage sales and distribution at the AfroFuture Festival. Unless previously authorized, no vendor or sponsor may sell or provide samples of alcohol, carbonated soft drinks, bottled water, iced tea or bottled fruit juices. This policy will be strictly enforced and will result in termination.

10 x 10ft vendor booth area will be provided to each vendor

All vendors are provided with their assigned vendor space applied for. No large racks or tables are permitted outside your booth space. If you need more room for your display and storage, you must purchase a second booth.

Festival sponsors will have top priority in placement in all spaces, including food booths and corner locations. 

The Festival reserves the right to limit the number of vendors selling similar items or services. 

In cases of duplication, approved vendors who fully paid for their vendor space by registration deadline will get priority. 

No applications will be accepted after September 30th, 2023

Vendors will be notified of booth assignments on November 1st, 2023 via email.

Registration and space assignments will be honored strictly based on space availability at the time your application and payment received. Space assignments will be made based on the type of exhibit, sold or marketed. No refunds, no cancellations, transfers, and credits will be issued.

Vendors may only sell what the Festival has approved in advance during the registration process. Offensive materials (ie: Ethnically or racially offensive) may not be sold or displayed at the festival. Failure to comply with this policy will result in termination from the festival.

All merchandise / product and signage must be contained within, or attached to your booth. 

A vendor’s merchandise / product shall be reviewed and evaluated according to the goals and guidelines of AfroFuture by AfroFuture management. Management shall also evaluate the quality of the items, uniqueness, and appropriateness of the items for AfroFuture. It is within the discretion of the AfroFuture management to deny applications based upon these criteria.

A vendor may not receive merchandise / product, directly or indirectly, from any current or former vendor who has been suspended and/or had his/her selling rights terminated.

Food vendors are to provide licensed food permits on the day of set up.

Only professional quality signs may be posted on the space allocated; no hand-written signs permitted. 

Electricity: Electricity will be provided to vendor booths, with an electrical socket and light bulb.

Site access/Set up: Vendors will be pre-assigned site access and set-up times. All vehicles must be off event site by 9:30 a.m. on event days.

Clean up: Vendors are responsible for cleanup of their space and removal of trash during and after the Festival. 

Overnight Security: the Festival contracts limited overnight security. However, the Festival will not be held responsible for lost, stolen or damaged merchandise. Vendors who choose to leave items overnight do so at their own risk. 

Pets: No pets are allowed on the premises, including inside vendor booths. 

Music: If your booth involves music or sound, it must not reach beyond 20 feet of your booth. You must be pre-approved for sound. 

Festival Logo: Do not use the official AfroFuture logo or artwork, or incorporate the name AfroFuture Festival into your product line. The name and logo are protected by trademark and copyright laws and may only be used by special licensing agreements.

***ALL VENDORS MUST SUBMIT COPIES OF THEIR BUSINESS REGISTRATION, TAX ID NUMBER AND FDA PERMITS TO AFROFUTURE TEAM AT LEAST TWO WEEKS PRIOR TO YOUR VENDING DATE. NO APPLICATION WILL BE PROCESSED UNLESS ALL OF THE FOLLOWING ITEMS ARE INCLUDED IN THE REGISTRATION PACKAGE:

(1) Application Form

(2) Agreement (signed and dated)

(3) Payment